Your privacy is important to us at Elvenite. The purpose of the information in this policy is to give you confidence in how we handle your personal data when you are in contact with us.
When you apply for a job with us
In order for us to process your application, determine whether you are a suitable candidate and contact you for any questions or to book an interview, we need to process your personal data. The data we process depends on what you submit to us, but in general it includes your name, address, email address, telephone number, social security number and information about your qualifications and other content of your CV and/or cover letter. The processing is carried out on the basis of a balance of interests, where our interest in being able to handle your application is deemed sufficiently important to justify the processing of your personal data. If you wish to withdraw your application, you can do so by contacting us via the channel you sent your application. If you do so, we will delete all your personal data and close your recruitment file, unless we have an obligation to keep all or some of the data by law or there is another legal reason to keep your personal data.
If you are refused employment, your application documents will be kept for two years to comply with the requirements of the Discrimination Act. However, if we decide not to proceed with your application because we do not need to recruit at the moment, your documents will be kept for one year unless you request their deletion before then. Even if you are hired, your credentials will be kept for two years, while other necessary data such as name, social security number and contact details will be kept for the duration of your employment and for some time thereafter.
Your personal data may be stored by Microsoft, which we use as a hosting provider for e-mail communication and document management. Otherwise, your personal data will not be disclosed to anyone outside Elvenite prior to employment.
When you communicate with us
on social media
We are active on social media such as LinkedIn, Instagram and Facebook. If you as a private person choose to publish content, such as a post or a comment, on one of our public pages, you agree that we process the personal data you publish. We do this in order to market ourselves and communicate with the people who contact us to ask questions or have discussions. In addition to storing your personal data in the service you published them, we also process them by reading, possibly replying and eventually deleting them. You can withdraw your consent at any time by deleting what you have published yourself.
Remember that by posting content on one of our public pages, you also provide the data you post to the social service provider. Elvenite has no control over what these providers do with your data, which is entirely governed by their own terms and conditions for each service.
When you send us an email or submit a message via our contact form.
Incoming emails and generally contain personal data. If you send us an e-mail, we will process your personal data by reading, storing and managing your message and, where appropriate, forwarding it to the right recipient within Elvenite. The personal data processed by us for this purpose are the same as those you provide in your message. Common examples of personal data received in this way are name, email address, telephone number and job title. When you contact us via our contact form, it is mandatory to enter your name and email address, but there is also an optional field where you can enter your phone number.
The legal basis for this processing is a balancing of interests, where we have assessed that our (and your) interest in the handling and answering of the mail is sufficiently strong to justify the processing of your personal data. As long as your message has not been transferred to a case with another legal basis, you have a right to object to further processing. We will then delete all messages containing your personal data, unless we have a legal obligation to keep one or more of them or there is another legitimate reason to keep your messages. The same applies after the communication/case has been closed. For example, if the matter relates to an existing customer relationship, we may store it for the duration of the customer relationship (again, subject to a balancing of interests) and for a period of time thereafter (to enable us to exercise our legal rights).
Think twice before mentioning another person in a message to us. Such personal data is also processed on the basis of a balance of interests, but it may be difficult or even impossible for us to inform the individual that their personal data is being processed in this case. Take care of your fellow human beings and only mention people other than yourself if you consider it necessary.
Under the GDPR, you have the right to receive an extract of the personal data we process about you and information about how we process it, provided you can prove your identity. In some cases, you may also receive your personal data in a structured, machine-readable and commonly used format in order to transfer the data to another provider.
You also have the right to request rectification or completion of the personal data we process about you. While we are checking the accuracy of the data, you can request a restriction on the processing of your personal data, which means that it can only be stored by us for the time being. You can also request that we delete your personal data, but if we still have a legitimate reason to keep the data, for example by law or contract, your request may be refused.
If you believe that our processing of your personal data is unlawful or improper, you have the right to lodge a complaint with the Data Protection Authority. More information on how to do this can be found on the Data Protection Authority’s website.
- The personal data controller for all the above processing is Elvenite AB, org.nr. 556729-7956, Tynäsgatan 10, 652 16 Karlstad.
- If you have any questions regarding our processing of your personal data, please contact Maria Larsson